The Office Manager serves as the operational hub of the practice and plays a critical role in supporting our clinicians, clients, and leadership team. This individual is often the first point of contact forprospective clients and is responsible for ensuring that day-to-day operations run smoothly and efficiently.

This role manages reception duties, client intake coordination, scheduling of appointments and workshops, maintains HIPAA compliant office records, and coordinates communication between staff, clients, and external partners. Additional responsibilities include basic billing and bookkeeping processes, updating contact and mailing lists, management of marketing emails, light design work in Canva and overseeing office equipment and supplies.

This is an in person role, approximately 25 hours week, Monday-Thursday with some flexibility based on workload and practice needs.

Key Qualifications and Desired Skills:

Experience in office management, operations management, healthcare administration, or a related field.

•      Previous experience in a mental health or medical office strongly preferred.

•      Exceptional organizational and project management skills.

•      Strong written and verbal communication abilities.

•       Ability to prioritize multiple responsibilities and deadlines.

•        Demonstrated ability to work independently and proactively.

•        Strong attention to detail and follow-through.

•        Professional, warm, and client-centered demeanor.

•        High level of discretion and ability to maintain confidentiality.

Preferred Skills:

Preferred Experience

•               SimplePractice

•               Canva

•               WordPress or Squarespace

•               Mailchimp or similar email marketing platforms

•               Scheduling and practice management software

We’re looking for clinicians who deeply value the power of the therapeutic relationship – someone who knows that healing happens not just through interventions, but through authentic connection. Ideal candidates are creative, curious, highly skilled, independent self-starters and are excited to grow within a community of like-minded therapists.  

This is a friendly team working in a collaborative, inclusive and deeply supportive environment. In addition to making sure they are accessible to clinicians who need support, our leadership prioritizes appropriate and comprehensive onboarding, so you’re never left to figure things out on your own. Additionally, we offer individual and group supervision, along with monthly CE trainings. We value feedback and input from our team and work to create a culture of respect and appreciation within our office.

We’re also an established practice and we’ve learned some things over the years about how to best support our client’s and our clinicians. At Gestalt Columbus, we thrive on integrity and professionalism. We expect compliance with our office policies – not because we’re rigid, but because structure allows us all to do our best work. Clear, timely documentation is a must. It’s how we honor both our clients and our craft.

As a member of our team you can expect:

• Referrals provided – While we encourage clinicians to continue to develop their own network, we are we committed to filling your caseload with well-matched referrals
• Admin support – support is provided for client onboarding and scheduling
• No Billing Hassles – no insurance navigation or invoicing stress
• Autonomy + community – you set your schedule and prioritize your own caseload but you’re never alone
• Highly Competitive Compensation-and clear communication about rates, practice standards and growth opportunities

What sets us apart?

• No marketing stress – we have systems in place to actively market your skillset and build your caseload
• No insurance headaches – we are an out of network practice and accept payment at the time of service. No insurance headaches or delays.
• No scheduling chaos – we have an admin system and a comprehensive client portal designed to take the hassle out of administrative tasks.
• Just therapy – not everyone wants to handle the business side of things. We’ve got you covered so you can focus on your clients, your growth, and your well-being.

You’ll be part of a collaborative, inclusive, and supportive team that genuinely cares – about clients and each other. We show up for one another, celebrate wins, and consult when things get hard.

As a practice, we honor both clinical excellence and human connection. If you’re looking for a place where your skills are respected, your work has meaning, and you can grow within a community of like-minded professionals – we’d love to hear from you.

Interested Candidates should email resume and cover letter to:

info@gestaltcolumbus.com